Conduct registration, classification, scanning, filing and transmission of electronic files / physical paper copies, financial documents, invoices, plant procedures and other controlled documents to ensure proper tracking of information and documents as required by the department.
Operate filing units which include receiving requests for files’ withdrawal from various departments, checking for required authorization, retrieving files from filing unit and recording movement of files to ensure proper follow up on borrowed files and their prompt return.
Open new files as requested which include receiving file opening request and providing reference number as appropriate in order to update filing lists and periodically circulate new lists to departments concerned for reference.
Ensure maintenance of a proper sequential numbering system in each and every document to ensure easy retrieval and management of information in accordance with NOMAC’s procedures.
Recommend optimal solutions to improve document management control procedures for plant activities.
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