We’re looking for an office manager who has excellent organizational skills and a personable disposition to keep us thriving. The ideal candidate will have a natural flexibility in handling day-to-day routines as well as surprises.
Objectives of this role
Oversee visitors to the office and ensure a friendly, personal experience
Ensure peak operations for the organization and implement preventive measures for potential issues
Implement policies and procedures, measure outcomes against standards, and improve operational flow
Coordinate internal and external resources, and cultivate relationships with vendors
Respond to requests and questions about office operations
Responsibilities
Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment
Oversee day-to-day office activities as main point of contact in reception area, and keep management informed regularly via performance reports
Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists
Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate food deliveries when requested
Manage all aspects of spa planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested
Required skills and qualifications
Two or more years of experience in office management
Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
Proficiency with office applications, and aptitude for learning new software and systems
Ability to maintain confidentiality of company information
Nationality: Western or Russian
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