Your responsibilities:
Preparing, organizing and storing information in paper and digital form
Greet clients and assess them of their purpose
Handling incoming and outgoing calls and mails
Managing diaries, scheduling meetings and booking rooms
Dispatching and Receiving courier consignments
Answer the telephone calls in a timely manner and direct calls to the correct sales personnel
Taking and ensuring messages are passed to the appropriate staff member on a timely basis
Prepare bills and take payments
Handle incoming and outgoing mail. Preparation and sending of PO acknowledgement & invoices.
Taking minutes at meetings & preparing business correspondents
Updating computer records using a database
Maintaining office supplies
Maintaining office systems
Liaising with suppliers and contractors
Liaising with staff in other departments, e.g. finance, HR, sales
Skills:
Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
Excellent written and verbal communication skills
Ability to multi-task, organize, and prioritize work
Banking experience is an advantage
At least 2 years of experience in administrative tasks
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