JOB CONTENT
To provide a comprehensive support function to the departments, working across all projects that are part of the organisation’s portfolio of strategic projects including but not limited to development projects, innovation, significant organisational change projects.
FUNCTIONAL RESPONSIBILITIES
To assist in the production and lead on the maintenance of project scope doents and business cases, project plans, risk registers, issues logs, lessons learnt reports and other project related doents
To keep all project and team folders in the shared area up to date. File any new doents received and thus assisting and maintaining effective and efficient filing structures and systems, both electronic and physical.
Manage doent version and revision control, information security, doent access, retrieval, and distribution, while meeting records management compliance obligations in accordance company policy and ISO and regulatory requirements
Ensure that all controlled project doents are maintained and that these doents are made available whenever required as per the Quality Management System.
Prepare monthly and weekly reports of all tasks & keeping the photographic log in date order, to support the department.
To support the development of systems, processes and templates, including process mapping.
To advise and assist the project team in the application and maintenance of systems and processes and templates, ensuring the delivery of department functions in line with the agreed project management methods and standards
Coordinate the receipt or dissemination of various reports and submissions to and from various internal departments.
To conduct project and team feedback surveys and highlight areas of improvement identified in the feedba.
To complete quality assurance on project management processes, including audits, reviews, compliance checks, configuration management, ensuring all controls are adhered to.
Identify opportunities for improvement to doentation control processes and procedures and act on improvement requests by project teams and line manager.
Work collaboratively with team members to provide administrative assistance and support as required
Maintain internal and external communications on key matters to your areas of responsibility.
Ensure compliance to Safety, Quality, Food Safety and Environment requirements as specified in the global QHSE Management System with strict adherence to ISO and local regulatory authority.
Ensure that all project related doents and records are fully up to date and archived and that both record and product traceability and retrieval is upheld at all times and that all processes, procedures & activities comply with ISO and management procedures.
Actively monitors industry trends, equipment and process innovations, and emerging technologies and creates initiatives to capitalize on new opportunities.
Updates job knowledge by participating in trade shows and educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
Undertake other administrative duties as required in accordance with the departmental guidelines.
Devise, supervise, and coordinate training programs, drills or media, which will increase proficiency in safe work practices and act an agent to promote HSE consciousness, making it an integral part of the organizational framework.
Actively participate in the scheduling of safety meetings across Company locations to review HSE performance and policies. Provide recommendations to the Departmental Managers, on improving health & safety performance, raising awareness, personnel training etc.
Determine hygiene program needs, opportunities, and trains operators on hygiene practices including pest control.
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