Job Overview:
We are looking for an organized and detail-oriented Doent Controller to manage and maintain our project doents. The role involves ensuring that all doents are up-to-date, properly stored, and easily accessible to the team.
Key Responsibilities:
Single point of contact for all doent management topics in the company.
Develop, organize, and manage utilization of doent control database system allowing better tacking of doents, approval loops, revision identification, quality and timely receipt and distribution.
Responsible for ensuring, monitoring and reporting of doent circulation durations, doent approval progress.
Handles all project doent submissions, transmittals, letters.
Keeping the record of all incoming and outgoing doents, updating doent logs.
Keep track of doent versions to ensure that the latest versions are always available.
Work with the other team sand external partners to make sure everyone has the doents they need.
Responsible of quality of outgoing doents such as Material submittals, method statements, Operation manuals
Responsible of drafting letters as per manager’s requirements for approval.
Requirements:
Education:
High school diploma or equivalent; further education in administration or a related field is a plus.
Certification of Advance MS office is a plus
Experience:
At least 5 years of experience in doent control, preferably in an engineering or construction environment.
Skills:
Excellent knowledge of doent management software. (SharePoint is a plus)
Proficiency in MS Office (Word, Excel, Outlook).
Familiarity with engineering doents like drawings and specifications is a plus.
Good organizational skills and attention to detail.
Ability to work well with others and communicate effectively.
Ability to manage time and prioritize tasks effectively.
Knowledge of works is a plus.
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