• Ensure the smooth-running of the Chairman’s office.
• Acting as the point of contact between the Chairman and internal executives a external clients.
• Organising meetings for the Chairman and booking meeting rooms.
• Handling correspondence directed to manage heads.
• Making trav arrangements and detailed travel itineraries for the Chairman
• Taking dictati.
• Transcribing and distributing minutes of meeting with action plan and following up with the executives for status on action taken.
• Preparing professional and effective PowerPoint presentations.
• Capturing data and preparing reports in Excel.
• Understanding and compiling financial reports, knowledge of financial reporting and providing financial analysis
• Liaise with managers for week report submission timeline and ensure that they adhere to deadlines.
• Maintaining the filing and database system and looking for ways to improve current systems.
• Be able to comment on a draft presentation, produce and manage doents from content and layout perspective.
• Ensure all outgoing correspondence, reports, submissions, and briefings submitted to the Chairman conform to the organization’s standard presentation, style, format, and content protocols.
• Overseeing the movement of files and doents both electronic and hard copy to and from the Chairman’s office.
• Handle personal tasks for the Chairman.
• Able to respect and follow boundaries of being confidential and work with integrity.
• Maintain confidentiality of highly sensitive information.
• Responsible for organizing the office operations and procedures immaculately, in order to ensure business effectiveness and work efficiency.
• Provide a full range of administrative and support services, including filing and records management, faxing, mail, customer databases, photocopying.
• Review and record all incoming correspondence and emails, including allocating, redirecting to appropriate offices for action and following up on the preparation of responses.
• Should advocate as a professional EA and be well-presented at all times.
• Graduate in Business Administration / Secretarial Diploma
• 4-5 years of experience as EA to high level executi
• Ability to multitask and prioritise tasks; proactive
• Excellent time and people management skills
• Work under challenging environment, willing to put in long hours, when required.
• Well-developed organisational skills
• Attention to detail
• Excellent verbal and written communication skills.
• Ability to make power point presentations
• Professional discretion.
• MS Office – Wo (Advanc Level)
Languages:
• English – proficiency in spoken and written English - mandatory
• Arabic – preferred but not mandatory
• Additional languages – preferred but not mandatory
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