We are Facility Management Company located in Abu Dhabi City looking to hire an executive secretary with exceptional administrative and clerical skills. Executive Secretary are expected to multi-task and work well under pressure in a fast-paced environment.
To ensure success, executive secretaries should be organized, have superb research skills and must be exceptional communicators with a keen interest in providing reliable and accurate support to executives and management while working with confidential information. Top candidates will possess incredible problem solving and office coordination skills, and exhibit excellent time management.
Executive Secretary Responsibilities:
Perform accurate research and analysis.
Coordinate arrangements, meetings a conferences as assigned.
Take dictation and write correspondence.
Compile, proofread and revise drafts of doents and reports.
Daily record keeping and filing of doents.
Prepare reports, Quotations and presentations and correspondence accurately and swiftly.
Working in CFM, SAP ARIBA
Create and organize information, and generate reference tools for easy use.
Answer and screen telephone calls, and respond to emails, messages and other correspondence.
Operate and maintain office equipment.
Manage busy calendar, meeting coordination and travel arrangements.
Professionally greet and receive guests and clients.
Ensure efficient and effective administrative information and assistance.
Executive Secretary Requirements:
Degree in business administration (desirable).
Certificate in business administration or related (essential).
3 years of experience in an executive support role.
Methodical thinker with detailed research proficiencies.
Thorough understanding of clerical and secretarial principles.
Strong knowledge of databases and tracking systems.
Fantastic organizational skills and detail-oriented.
Ability to work under pressure and meet deadlines.
Brilliant written and verbal communication skills.
Proficient in Microsoft Office, and business communication software.
Job Types: Full-time, Permanent from 7:30 am to 6:00 pm one hour break
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