JOB DESCRIPTION:
•Provides administrative support to ensure efficient office operations.
•Maintains physical and digital filing systems.
•Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
•Responds to emails and other digital queries and correspondence.
•Organize and schedule meetings and appointments.
•Handles bookings and travel arrangements of staff.
•Drafts and edits letters, reports, and other doents.
•Operates and maintains office equipment, including printers, copiers, and fax machines.
•Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand.
•Act as the point of contact for internal and external clients.
•Researches as requested and compiles and summarizes information for reports or presentations.
•Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
•Provides assistance to the HR team as and when required.
SKILLS AND QUALIFICATIONS:
•Female, currently in the UAE
•Past administrative experience or tenure in an office setting in the UAE for a minimum of 2 years
•Knowledge of office management systems and procedures
•Working knowledge of office equipment, like printers and fax machines
•Proficiency in MS Office (Excel and PowerPoint, in particular)
•Excellent time management skills and the ability to prioritize work
•Attention to detail and problem-solving skills
•Excellent written and verbal communication skills
•Strong organizational skills with the ability to multi-task
•High school diploma or equivalent; college degree preferred
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