Purpose of Role:
Sole responsibility for the accurate processing, accounting and timely provision of all project related information, not limited to invoicing,payments, accruals, reporting etc.
Projects differ in nature, size and frequenzy. i.e. temporary projects
Capital expense projects
Comply with the company policy and accounting standards
To act as support to the various functions of the finance department & the operation. To support the Head of Finance and Senior accountant in various business activities.
To provide Accurate management information.
Specific Duties and Responsibilities:
Weekly update of projects accounts and monthly reconciliation of all ledgers related to capital expense projects and temporary projects.
Make sure that all transactions that recorded into the ledgers are right and make sure that backups are provided within a week after month end process.
Review always the list of contracts, LPO's or variation orders that were prepared for projects and makes sure that expenses are reflected in the cash flow.
Timely issuing of closing reports for all projects to foundations
Initiate payments of project invoices
Deduct Witholding tax where appropriate and pay to the local authorities whilst filing the submission on line.
Make sure that payment of expenses are recorded in the correct project accounts and that they are withdrawn from the right bank account, as the funds would have been received into different bank accounts.
Follow up with the payable teams for the internal bank transfers related to the settling of an invoice which may relate to various projects.
Review the posting of expenses for duty trip and credit card for the transaction related to the projects and make sure the back-ups which will be provided to foundations as an attachment for the quarterly invoices or belongs of the final closing report for the project will be satisfied from their side.
Provide project related cash flow forecast regularly
Provide adhoc reports (not limited to the foundations) if and when required
Answer audit queries (internal and external).
Besides the finance team mebers work closely with the operational project team and contract team
Initiate ways to enhance current processes.
To provide Accurate, Complete, Concise, User Friendly, Relevant, Timely and Easy to Use Management and Financial accounting information to various business stakeholders
Any other duties assigned by the management of the finance department.
General Responsibilities:
To act as a team player & provide effective day to day communication with managers & colleagues
To participate actively in meetings
Maintain a high team focus by showing cooperation & support to colleagues in the pursuit of departmental and company goals
Provide support before and during financial audits
Promote efficiency, confidence, courtesy and high standard of social skills
Display a pleasant manner and positive attitude at all times and promote a good company image to guests and colleagues
Demonstrate pride in the workplace and personal appearance at all times when representing AKH thus displaying a high level of commitment
Adhere to Company rules and regulations at all times
Occasional Responsibilities:
Other tasks as assigned by the management of the finance department.
Legal Responsibilities
Ensure that the standards required by Law, International Accounting Standards and by Management are maintained at all times in the areas specified above.
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