- Greet visitors and clients warmly and offer them refreshments.
- Handle incoming phone calls and emails, directing inquiries to the appropriate departments or individuals.
- Maintain office supplies inventory and place orders as needed.
- Organize and schedule meetings, appointments, and travel arrangements for executives and staff.
- Assist in preparing and editing doents, presentations, and reports as required.
- Handle incoming and outgoing mail, packages, and deliveries.
- Maintain and update office records and databases.
- Coordinate office maintenance and liaise with vendors for repairs and services.
- Support HR activities, such as employee onboarding and maintaining personnel records.
- Manage office budgets and expenses, ensuring adherence to financial guidelines.
- Assist in event planning and coordination for company functions and gatherings.
- Uphold the company's standards of professionalism, confidentiality, and ethical behavior.
- Proven experience as an Office Administrator or similar administrative role.
- High school diploma or equivalent; additional certification in office management or related field is a plus.
- Proficient computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time management abilities, with excellent attention to detail.
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team, managing multiple tasks simultaneously.
- Positive attitude, adaptability, and willingness to take initiative.
- Strong problem-solving skills and ability to handle unexpected challenges.
- Previous experience in customer service or receptionist roles is a bonus.
- Candidate must be inside Dubai
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