Position Overview:
The Office Assistant will provide general administrative support to ensure the efficient operation of the office. This role involves a variety of tasks including clerical work, customer service, and office maintenance.
Key Responsibilities:
Administrative Support:
Answer and direct phone calls, take messages, and handle inquiries.
Greet and assist visitors, ensuring a professional and welcoming atmosphere.
Perform data entry and maintain accurate records and filing systems.
Prepare and distribute correspondence, reports, and other doents.
Office Management:
Manage office supplies inventory, including ordering and stocking necessary items.
Coordinate office maintenance and repair services as needed.
Ensure the office environment is clean, organized, and conducive to productivity.
Scheduling and Coordination:
Assist with scheduling meetings and appointments.
Coordinate meeting room bookings and prepare necessary materials.
Support the organization of company events and activities.
Customer Service:
Handle customer or client inquiries with professionalism and efficiency.
Provide support to other departments as needed and ensure timely communication.
Clerical Duties:
Assist with preparation and processing of doents, reports, and presentations.
Perform photocopying, scanning, and faxing tasks.
Manage and sort incoming and outgoing mail and packages.
Qualifications:
Education: High school diploma or equivalent required; additional qualifications or certifications in office administration are a plus.
Experience: Previous experience in an office environment or similar role is preferred.
Skills:
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Strong organizational and multitasking abilities.
Excellent communication and interpersonal skills.
Ability to work independently and as part of a team.
Personal Attributes:
Professional demeanor and appearance.
Detail-oriented with strong problem-solving skills.
Reliable and punctual with a positive attitude.
Ability to handle confidential information with discretion.
Benefits:
Competitive salary.
Health, dental, and vision insurance.
Retirement plan options.
Paid time off and holidays.
Opportunities for professional development.
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