We are looking for Arabic Female candidate.The ideal candidate will be able to effectively organize the office layout, order stationery, equipment and pantry supply.They should be comfortable managing contract, subscriptions and rentals renewals. These include but are not limited to :
Responsibilities
· Coordinate and organize office activities
· Maintain the office condition and arrange necessary repairs
· Manage phone calls and correspondence
· Maintain company assets inventory
· Address employees queries regarding HR & company procedures and policies (e.g. stationery, Hardware and travel arrangements)
· Assist HR for recruitment, onboarding and off boarding procedures
· Administration of employee-related paperwork, such as employment contracts, request letters or formal notices of termination.
· Prepare required documents and liaise to the company PRO to process legal documents such as visa renewal, trade license etc.
· Maintain employee file & records
· Assist finance on preparation of monthly payroll
· Prepare petty cash report and reconciliation
· Manage company Insurance
· Handles office expenses and billing cycles
· Oversee stock of office supplies
· Coordinate inbound and outbound office mail
· Organize the office layout and order stationery, equipment and pantry supply
· Assist HR to update and maintain office policies as necessary
· Coordinate with IT department on maintaining of office equipment
· Manage contract , subscriptions and rentals renewals
Skills and Qualifications
• Prior office management experience minimum 3 years.
• A multi tasker and able to work without supervision
• Organizational and leadership skills
• Qualifications in secretarial studies (will be an advantage)
• Basic knowledge of UAE labour law and visa processing (will be an advantage)
• Experience with administrative and clerical work
• Proficiency in Microsoft Office suite
• Strong communication skills
• Friendly and upbeat demeanor
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