Job Title: Office Administrator
Duties and Responsibilities:
General Tasks:
•Supervise the cleanliness and organization of the office space.
•Identify and report any maintenance issues to the technical staff for prompt resolution.
•Welcome customers warmly, assist them with seating, and offer refreshments.
•Manage incoming calls, respond politely, and relay urgent matters to the director.
Office Administration:
•Coordinate the online posting of properties and manage social media platforms.
•Maintain up-to-date hard and electronic copies of contracts, including tenancy agreements, identification doents, and trade licenses.
•Enter relevant information into the client database and manage transactions.
•Proactively monitor contract renewals and inform the director in advance.
•Regularly monitor office supplies and place orders as needed.
•Prepare letters, memos, and reports as required.
•Ensure the company website and advertisements are kept current.
Office Administrator Job Skills:
•Excellent oral and written communication skills.
•Detail-oriented with a high degree of accuracy.
•Highly organized and adaptable to changing priorities.
•Ability to multitask and meet deadlines effectively.
•Self-directed with the capability to work independently.
•Maintains confidentiality of sensitive information.
•Proficient in email, scheduling, spreadsheets, and presentation software.
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