Objectives:
Processing payroll, including subcontracted employees, within allocated timeframes and in line with relevant policy.
Maintaining the personal file of all employees and making sure the information on HRMS is updated regularly.
Monitoring and administration of the time, attendance and leaves of all staff together with site responsible personnel
Managing time sheets and updating regularly as necessary for payroll
Generate regular HR reports including but not limited to headcount, joine, GOSI etc.
Update payroll elements: Deductions, reimbursement, expenses, salary review, shared accommodation, travel allowance, leave records etc. on monthly basis.
Prepare monthly attendance for subcontract team and submit to the Finance to process their payroll.
Generate bank files from system and ensure the data and format is correct for the final bank transfer
Provide payroll reconciliati report for management verification and sign-off.
Regular update of employees Bank details on system as per the jurisdiction of employees bank.
Acting as the first point of contact for inquiries and issues related to payroll
Payroll Audit Preparation, ensuring documents for monthly payroll are saved and easily retrievable during audits.
Updating Social Insurance & Tax sheets monthly.
Work closely with Finance, Project, IT, and other teams to ensure smooth payroll processing
Calculation of final settelments for leavers.
Other duties as assigned from time to time by relevant hierarchy
Final Settlement for leavers.
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