• Acting as a first point of contact: dealing with correspondence and phone calls.
• Managing work and family schedules.
• Organizing meetings and appointments
• Book and arrange travel and accommodation for both private and work trip
• Reminding the manager of important tasks and deadlines.
• Take dictation and minutes
• Create and reformat effective presentations and documentation
• Prepare reports and documentation for meetings and appointments
• Devise and maintain office filing system
• Assist with other ad-hoc administrative and project requirements as needed
• In-depth knowledge of MS Excel, office management systems and procedures
• Basic finance knowledge
• Outstanding organizational and time management skills
• Ability to multitask and prioritize daily workload
• Excellent communications and interpersonal skills
• Discretion and confidentiality
• Proactive problem solver
• Flexibility and adaptability
• Able to contribute positively as part of a team, helping out with various tasks as required.
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