Receptionist
Responsibilities:
Answer telephone calls, and direct them to corresponding departments.
Take messages.
Provide information to callers about the organization.
Greet people upon reception.
Direct guests to correct departments.
Handle queries from customers.
Provide administrative support.
Prepare letters and documents.
Receive, sort and deliver mail to corresponding departments.
Schedule appointments.
Maintain the appointment calendar updated.
Organize and coordinate meetings.
Maintain a tidy reception area.
Secretary
Responsibilities:
Manage all incoming and outgoing correspondences to ensure all received by the intended addressee.
Schedule and manage all appointments and meetings to ensure they happen at the required time.
Create, transcribe, and distribute meeting agendas and minutes.
Arrange traveling or local and international trips.
Maintenance of all office files and documents in good organization.
Answer telephone calls and handle in appropriate manner.
Meet and greet clients and visitors and direct them to intended departments.
Perform general clerical duties to include, but not limited to photocopying, faxing, mailing and filing.
Receive incoming documents and distribute them to the concerned personnel, departments.
Receive outgoing documents and send them to intended locations using the appropriate methods of dispatches.
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