We are looking for a Secretary to join our team! In this role you will get to perform a variety of administrati control functions.
•Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups. Incumbent may be responsible for a project.
•Under general supervision, performs a variety of administrative and document control functions for a project or department.
•Responsible for greeting visitors. Maintains visitor sign-in book.
•Answers incoming calls, screens callers and directs calls accordingly. May take and relay messages as necessary.
•Maintains the Corporate Directory. Updates phone numbers and location of the staff, and distributes updated contact list.
•Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
•Performs other duties commensurate with functional level and responsibilities.
•Contributes as a team player who is deadline driven and works well with others.
•Performs other responsibilities associated with this position as may be appropriate.
:
•Bachelor Degree
•At least 4-5 years of relevant work experience, including prior document control experience .
•Strong written and oral communication, organizational, and interpersonal skills are required.
•Proficiency in MS Office with expertise in Microsoft Word, Outlook, PowerPoint and Excel.
•Detail oriented and comfortable working in a fast-paced office environment
•Superior organization skills and dedication to completing projects in a timely manner.
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