An Executive Secretary is responsible for providing high-level administrative support to executives and senior management within an organization. The job duties and responsibilities of an Executive Secretary may include:
Managing executive calendars and scheduling appointments and meetings.
Coordinating travel arrangements and itineraries for executives.
Organizing and preparing doents, reports, and presentations.
Handling correspondence, including drafting emails, memos, and letters.
Conducting research and gathering information for executive decision-making.
Attending meetings and taking minutes.
Managing and maintaining confidential files and records.
Screening and prioritizing incoming calls, emails, and requests.
Liaising with internal and external stakeholders, such as clients, vendors, and partners.
Assisting with budget management and expense tracking.
Supporting the coordination of special events and conferences.
Supervising and coordinating administrative staff, if applicable.
Acting as a point of contact and maintaining effective communication within the organization.
Handling ad-hoc administrative tasks and projects as assigned.
Overall, an Executive Secretary plays a crucial role in facilitating smooth operations for executives and ensuring efficient communication and coordination within an organization.
Minimum ; 5 Years Experience in Construction filed
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