JOB SUMMARY
A highly organized and detail-oriented Administrative Assistant with Mandarin proficiency to support our Director, office operations, front desk activities, and occasional HR tasks. This role involves a combination of administrative tasks, translation work, receptionist duties, and HR assistance, ensuring seamless communication, accurate doentation, and a professional office environment. The ideal candidate will be proactive, resourceful, and capable of managing multiple responsibilities in a fast-paced setting.
KEY ACCOUNTABILITIES AND RESPONSIBILITIES
1.Receptionist Duties:
•Greet visitors, clients, and guests in a professional and friendly manner.
•Answer and direct phone calls, taking messages as needed.
•Manage the reception area, ensuring it is tidy and presentable.
•Handle incoming and outgoing mail and packages.
2.Translation and Doentation:
•Translate office doents, emails, reports, and other materials from English to Mandarin and vice versa.
•Ensure accuracy and cultural appropriateness in all translations.
•Assist the Director with preparing, editing, and proofreading bilingual doents.
3.Administrative Support:
•Manage the Director’s calendar, schedule meetings, and coordinate appointments.
•Handle correspondence, including phone calls and emails, in both English and Mandarin.
•Organize and maintain office files, records, and doentation.
•Assist with travel arrangements and expense reporting.
4.HR Assistance:
•Support HR-related tasks such as ordering cakes, gifts, or supplies for office celebrations and events.
•Assist in organizing and facilitating company events, meetings, and team-building activities.
•Help with onboarding new employees by preparing welcome materials and coordinating schedules.
5.Communication and Coordination:
•Act as a liaison between the Director and Mandarin-speaking clients, partners, or stakeholders.
•Facilitate clear and effective communication across teams and external parties.
•Support the Director in preparing for meetings, including creating agendas and taking minutes.
6.Office Management:
•Ensure the office runs smoothly by managing supplies, equipment, and other administrative tasks.
•Assist with special projects and events as required.
REQUIREMENTS AND SKILLS
•HSK Level 4 or equivalent, with strong written and verbal communication skills in both Mandarin and English.
•Excellent organizational and time-management abilities
•Strong attention to detail and accuracy in translation and doentation.
•Proficiency in Microsoft office Suite (Word, Excel, PowerPoint and Outlook)
•Ability to handle confidential information with discretion.
•Proactive, self-motivated, and able to work independently.
•Strong interpersonal skills and cultural sensitivity.
•Ability to multitask and prioritize effectively in a dynamic environment.
How to Apply:
Submit your CV in Mandarin to:
***
***
NOTICE: Esteemed Candidate, You bear complete responsibility for engaging with the employer througout the hiring process. GulfJobs.com disclaims any responsibility regarding your recruitment. A legitimate employer will never request payment for hiring!