Job Summary:
We are seeking an organized and proactive Female Candidate to fill the role of Personal Assista. The ideal candidate will provide personalized administrative support in a well-organized and timely manner. This role will involve working closely with the employer or executive to ensure smooth daily operations and effective communication both internally and externally.
Responsibilities:
Administrative Support: Manage and maintain the executive's schedule, including arranging appointments, meetings, and travel itineraries. Handle incoming calls, emails, and other correspondence. Organize and prioritize tasks to ensure deadlines are met.
Communication: Serve as the primary point of contact between the executive and intern stakeholders. Screen and direct phone calls and distribute correspondence. Draft, proofread, and edit doents, letters, and reports as needed.
Information Management: Maintain accurate records and files, both electronic and physical. Keep track of important doents, contracts, and agreements. Ensure confidentiality of sensitive information.
Meeting Coordination: Prepare agendas, take minutes, and distribute meeting materials. Coordinate logistics for meetings, including booking venues, arranging catering, and setting up audiovisual equipment.
Travel Arrangements: Research and book travel accommodations, including flights, hotels, and transportation. Prepare travel itineraries and ensure all necessary arrangements are in place.
Task Delegation / Follow ups: Assist in delegating tasks to other team members and following up to ensure completion. Liaise with other departments or external partners as needed.
Problem Solving: Anticipate needs and proactively address issues before they arise. Handle any unexpected situations or emergencies efficiently and calmly.
Qualifications:
Basic knowledge as a personal assistant or secretary, or similar role.
Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).
Excellent communication and interpersonal skills. (English & Urdu)
Strong organizational and time-management abilities.
Discretion and confidentiality in handling sensitive information.
Attention to detail and accuracy.
Ability to multitask and prioritize tasks effectively.
Bachelor's degree preferred but not required.
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