Set meetings and meeting room reservatio.
Greet people upon reception.
Handle queries from customers.
Provide administrative support.
Prepare letters and documents.
Receive, sort and deliver mail to corresponding departments.
Give support when needed to other secretaries and coordinators in the company when very busy.
Responsible of Attendance of the staff on daily, weekly and monthly basis.
Basic support and day to day coordination between the factory and the head office
Responsible of everything related to travel, visas, tickets & hotel reservation is under her.
Supports managers who do not have secretaries or assistants when asked
Provide recepti to all callers/visitors
Provide office and clerical support to all Department staff
Arrange courier and co-ordinate meetings
Responsible for answering phone lines, incoming and outgoing mail Take dictation in shorthand, types reports, memorandums, and other types of correspondence and distribute them as advised
Maintain and organize filing and follow-up systems for all correspondence
Arrange appointments and meetings; take minutes and maintain agenda notes
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